Provides administrative, clerical and technical support to the full time faculty and adjunct faculty of the Department of History & Political Science.

Required Education

• B.A. degree or equivalent experience.

Required Experience

• Three to five years’ experience in a service-oriented environment, preferably in higher education.

Primary Duties/Essential Functions

• Serves as confidential secretary to the department chair, preparing all paperwork and forms. Serves as recording secretary at department meetings.


• Coordinates, maintains and implements Department calendar, including: meetings and appointments, class schedules, receptions and events, and travel plans.


• Accurately prepares all paperwork and forms including letters, memos, proposals, adjunct contracts, faculty loads and overloads, semester schedules, subsequent schedule changes, and other documents as assigned.


• Provides clerical support for full time and adjunct faculty including assistance in preparation of syllabi, exams, and correspondence.


• Provides technical support for the department.


• Serves as receptionist and liaison with department students and with other departments on-campus.


• Answers, screens, and directs incoming phone calls, and takes student and visitor inquiries.


• Maintains general office files, including: up to date student files for all department majors, department syllabi, adjunct gradebooks, and more.


• Supports chair in monitoring monthly budget transactions; facilitates financial transactions using appropriate forms and the electronic purchasing system.


• Orders desk/examination copies of textbooks and other publications requested by faculty.


• Tracks faculty responses to departmental and university requests to ensure the department is on task (i.e. Respect and Esteem training, textbook requisitions, syllabi, IDEAs, contracts, grades, etc.).


• Processes all department printing orders.


• Coordinates and assists in facilitating department events.


• Responsible for ordering/purchasing office supplies, photocopying machine supplies, coffee supplies, and current forms and materials for department use.


• Hires, trains, and supervises student workers.


• Maintains the appearance of the office in a professional manner.


• Regular, punctual attendance as required by the supervisor based on department needs.


• Performs other duties as assigned by supervisor.

Skills

• Demonstrated proficiency in Microsoft Office, Outlook, Word, Excel and PowerPoint, type 55 wpm.


• Self-starter with strong management/organizational skills.


• Excellent command of the English language and ability to communicate effectively with students, staff and faculty.


• Ability to proofread and meet deadlines.


• Written and oral communication skills to prepare clear, accurate correspondence and reports and to communicate clearly, effectively, and professionally in person, by phone, or by email.


• Ability to collaborate and a commitment to a team-based approach.


• Ability to maintain confidentiality of records and information.

Mental Demands

• Ability to manage a number of different tasks concurrently.


• Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.


• Strong organizational skills, initiative, and flexibility.


• Detail oriented.


• Ability to work independently and meet deadlines.


• Ability to work collaboratively with a team, as well as an independent contributor.


• Self-starter with a positive attitude.


• Ability to learn procedures and retain information.


• Mature, friendly, outgoing personality who can establish and maintain collegial relationship and interact effectively with faculty, staff, students, and the public.


• In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

• Requires repetitive motions and sitting at computer keyboard.


• Hearing and speaking on the telephone.


• Ability to conduct business at other offices on campus.


• Ability to lift, bend, grasp, reach, lift up to 20 lbs. occasionally.

Visual Demands

• Reading, writing notes, and computer monitor.

Environment

• Pleasant office, comfortable temperature.

Technologies

• Proficient in Google Apps., Microsoft Office, Word, and Excel.

Azusa Pacific University will conduct a background check on all final candidates.

For Staff jobs please apply directly at https://apustaffjobs.silkroad.com/

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

Azusa Pacific University is a comprehensive, evangelical, Christian university located 26 miles northeast of Los Angeles, California. A leader in the Council for Christian Colleges & Universities, APU is committed to excellence in higher education. Offering over 80 bachelor’s, master’s and doctoral programs on campus, online, and at seven regional centers across Southern California, APU has been recognized as one of U.S.News & World Report's Best Colleges for seven years running. The university provides outstanding opportunities for staff in advancement, professional growth, and Christian ministry. APU seeks staff who model excellence in their discipline and have a clear and compelling understanding of their faith and Christian commitment.